A Program to Teach How to Become a Valuable, Well-trained PA, Secretary and Administrator
Knowledgeable, efficient administrative assistants, PAs and private secretaries are very valuable to their executives and to the enterprise for which they work, so they are in great demand and command good salaries and other benefits – good, well-trained secretaries/PAs/administrators are valued and sought after – no enterprise can get along without one (or more) of them. Their range of duties can be wide, and can vary considerably; this Program provides essential training and knowledge about very many of them, including office management principles, staff matters, accounts and IT. The Program also teaches about supervision of officepersonnel, and how to prepare for promotion to managerial posts.
Major Topics Covered in this Diploma Program include:
- The types and roles of the PA/Secretary; personal attributes and skills, work relationships, adapting to change.
- The office environment: layout, design, environmental factors, furniture and furnishings, equipment and machinery, their functions; health and safety concerns.
- The world of commerce; public, private, types of enterprises.
- Business letters and their preparation; desktop publishing.
- Communications including memos, emails, forms, reports andother business documents.
- Filing systems, data and information.
- The uses and control of office machines
- Computer systems: data, databases, hardware, software, data security.
- Incoming mail: sorting, opening, distributing; dictation, checking typed and word-processed work.
- Outgoing mail, despatching mail, options, postage, posting options and machinery.
- Reception work, visitors, appointments, deliveries, arranging meetings, representing the organisation.
- Meetings: arrangements, notices, agendas, taking minutes, preparing minutes.
- Making travel arrangements; the appointments diary.
- Conferences, managing events, logistics, travel.
- Effective communication: oral, visual, written, electronic.
- Principles of bookkeeping, the ledger, sales documents, petty cash, banking, invoices and receipts, checking and passing bills for payment, issuing cheques, records.
- Wages and remuneration.
- Advertising for and recruiting office personnel: job analysis, job descriptions, interviewing, selection tests, induction, training, supervising, controlling, counselling.
- The functions and principles of management; technical and managerial aspects.
- Setting good examples, attitudes. Preparing for promotion.
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This Program provides the foundation for a solid, reliable career, as well as being the springboard to many HR, supervisory, managerial, event management and administrative positions – the variety of organisations needing efficient and competent personnel to fill all of these types of post is huge.